1. Definition of Exchange Student

   Selection Guidelines for Outbound Exchange Students

   "Exchange students" refer to students who

   a) have passed the internal exchange student selection process of NSYSU;

   b) are then nominated by the Office of International Affairs (OIA) to the exchange universities; and

   c) have been granted admission by the exchange universities. 

   Exchange students study for one or two semesters at the exchange university while paying tuition and fees at NSYSU.

2. Qualifications

  a) Applicants must be NSYSU's first to fourth-year undergraduate or first to second-year master's students. Students in their deferred graduation years or who have been admitted as working professionals are not eligible to apply.

  b) Applicants must have passed the minimum language certification threshold and meet the language proficiency requirements of the exchange university, as detailed below:

    - Applicants must pass the minimum language certification threshold:  TOEFL iBT 60 / IELTS 5.0 / TOEIC 600 at least OR JLPT 5 at least.

    - The language proficiency certificate must remain valid during the then-current selection period.

   - Please note that each exchange university's language proficiency requirements might differ from year to year.

   c) Applicants must have good academic grades and no record of misconduct.

3. Application

    (1) Online application

         - Application period: from 9:00 am (Fri.) 26^th August 2022 till 5:00 pm (Thurs.) 8^th September 2022 (Documents submitted after the deadline will not be accepted.).

         - To fulfill the application process, applicants should complete BOTH the online application and submit all the paper documents before the deadline to Ms. Maxine Hsu of OIA (Room #2004, 2nd floor of Admin. building).

   (2) Documents to submit (please place in the following order, binding is not necessary):  

	Application Documents	Note:
1	Application Form & Checklist	* "Language test result" column: please fill in the test type & score. (English Proficiency Test Score Conversion Table) * Make sure the information of Email and phone no. are correctly provided. After completing the form, * Print out in A4 size * Attach a personal recent taken photo on the application form * Attach copies of ID and Student ID card
2	Official Academic Transcript	(1) One original Official Transcript of Academic Record of each year of undergraduate or master study (available at the Office of Academic Affairs). (2) Students from 1st year of master level, please submit the transcript of bachelor period; students from 1st year of bachelor level, please submit the transcript of senior high school period; (3) Students submitting transcript reports issued by a university other than NSYSU are required to ask the alma to annotate the average rankings in the class (e.g. ranking 3rd/58 students in the class). Transcripts issued by NSYSU do not require ranking annotation.
3	Language proficiency * Students failing to provide English proficiency are not eligible to apply.	Provide the original copy (for verification) and photocopy of English proficiency. English tests taken should be within the last two years  * English proficiency:  should meet the requirement from partner universities; if one does not demand any, students shall meet the basic English requirement of NSYSU: TOEFL iBT score of 60 (or IELTS score of 5.0, or TOEIC score of 600) at least. * Japanese proficiency: provide JLPT 5 at least and meet the requirement from partner universities.
4	Supporting documents Download	* No score will be given for this section if no supporting documents are provided. * print out in A4 size with a photocopy of all the supporting documents related. * Proof of awards in academic or competitions, certificate or photo in volunteer services, proof of participation in student club, etc. The proofs from the high school period may include.
5	Study plan Download	* No score will be given for this section if a study plan is not provided. * The study plan may include the following topics: a). a brief description of courses plan to take during the exchange period; b). how this institution/university will help you to achieve your study period goals.
6	Exchange destination preference form Download (available from Aug. 15)	* Reference: please Download   (available from Aug. 15)here * Applicants are advised to visit the websites of universities offering exchange programs, and read closely the information about each university: a) whether courses match your study plan; b) make sure to meet the language requirement. * The order of the priorities is unchangeable after submission to OIA. Applicants are strongly advised to consider carefully before prioritizing the universities of choice.

                                                       

 (3) Application period: from 9:00 am (Fri.) 26^th August 2022 till 5:00 pm (Thurs.) 8^th September 2022 (Documents submitted after the deadline will not be accepted.).

   (4) Where to submit your application documents: Ms. Maxine Hsu of OIA (Room #2004, 2nd floor of Admin. building).

4. Duration of Exchange

The departure time may start from September 2022 or April 2023;

The exchange period may be one semester or one academic year (2 semesters), depending on the regulations of each partner university.

The departure time and the exchange period are unchangeable after the Exchange Destination Preference is submitted.

5. Qualification for Each Exchange University

(1) Please do check the reference information of each exchange university provided above before submitting application documents.

(2) The intake number for the exchange programs will vary each semester/academic year. Please apply according to the announcements made each year. In the cases of intake number changes, please refer to the announcements made on our website

6. Selection Process and Result Announcement

Selection Process:

(1) Review: Preliminary Review: The Office of International Affairs (OIA) shall appoint 2 faculty members from different colleges who have experience in international exchanges to serve on the Preliminary Review Committee.

(2) A comprehensive assessment will be made according to the applicant’s academic performance (the class ranking), language proficiency, other performance (supporting documents), and study plan. The final grade will be determined in this manner:

a. Percentage of the final grade by category:

Academic performance based on ranking in the class: 30%;

Language proficiency: 40%

Supporting documents: 10%

Study plan: 20%

    b. Selection for the partner university to study will be determined based on the final grade.

Results:

(1) Selection Result Announcement: The preliminary selection result will be announced around late September. The admitted students must submit either the "Admission Consent Letter" or the "Withdrawal Statement" before the deadline. Those who (1) agree on the choice or (2) wait for an available position as a reserve candidate for a different university according to their given order, shall submit the "Admission Consent Letter". Those who are unsatisfied with the choice and decide to forfeit shall submit a "Withdrawal statement". The admitted students forfeiting at this stage can apply to the other exchange programs held by OIA.

 (2) Nationals of Taiwan (Republic of China) shall be given priority in the final list of students recommended for the program.

7. Obligations of Students Attending Overseas Exchange Programs

(1) Before going abroad, exchange students should purchase necessary overseas insurance (including accident, travel, medical treatment insurance, etc.) that covers their entire overseas stay.

(2) Exchange students should take and pass at least two courses (one of which should be a subject course related to the student's major at NSYSU) each semester during their exchange period.

(3) Upon departure, Taiwanese students much update their travel status with the Bureau of Consular Affairs, Ministry of Foreign Affairs. at its website (https://www.boca.gov.tw/).

(4) Students are required to maintain close contact with their family members and the OIA throughout the exchange period. They must report their safety status to the OIA at the beginning, in the middle, and at the conclusion of each semester (term). Students must ensure that their email addresses on file with NSYSU are valid, as the university will forward all pertinent messages or bulletins to them via email. Students are advised to check their inbox regularly so as not to miss any important message

(5) After returning to Taiwan, exchange students should submit a report of their overseas experience (in both Chinese and English; however, only a Chinese version is required from students exchanging to China) to be uploaded to the OIA's website for public view. Also, students are expected to share their experience in promotion activities held by the OIA

(6) If for any reason an exchange student must shorten or extend the exchange period, a request must be duly submitted to and approved by their department/institute, the OIA, and the exchange university.

(7) Exchange students are required to re-register at NSYSU upon completion of the exchange program. They may sign a power of attorney to entrust a third party to complete the necessary procedures for them if they are unable to do so in person. if for any reason a student is unable to return to the university by the registration period for the subsequent semester, a written statement, as well as a signed affidavit to that effect, must be duly submitted to the OIA to absolve the university from any liability for the student's personal safety.

(8) Exchange students who duly perform the aforementioned obligations prior to, during, and upon completion of the exchange shall be issued a Certificate of Exchange by the OIA. Students who fail to perform these obligations shall not receive the certificate.

 8. Other notes

(1) Students officially become exchange students at the university once an admission notification is received.

(2) All students accepted to participate in outgoing exchange programs are required to apply for visas, select courses, apply for transfer of credits, purchase flight tickets, take insurance for overseas stay, and acquire information about the host countries on their own.

(3) Some of the partner universities do not guarantee dormitories but will provide housing information for students to make their accommodation arrangements.

(4) Must be full-time, matriculated students in NSYSU during the exchange period. Suspension or Withdrawal from NSYSU during the exchange period is not accepted.

(5) Applicants who fail to submit language certificate(s) are ineligible for the program.

(6) While we progress with the applications, the evolving COVID-19 crisis opens the possibility for change at any time. Should the circumstances change, we will update you at the earliest opportunity.