1. Definition of Exchange Student

   "Exchange students" refer to students that:

   a) have passed the international exchange student selection process of NSYSU;

   b) are then nominated by the Office of International Affairs (OIA) to the exchange universities; and

   c) have been granted admission by the exchange universities. 

   Exchange students study one or two semesters at the exchange university while paying tuition and fees at NSYSU.

 

2. Qualifications

   a) Applicants must be NSYSU's first to fourth-year undergraduate or first to second-year master students. Students in their deferred graduation years or who have been admitted as working professionals are not eligible to apply.

   b) Applicants must have passed the minimum language certification threshold and meet the language proficiency requirements of the exchange university, as detailed below:

         - Applicants must pass the minimum language certification threshold:  TOEFL iBT 60 / IELTS 5.0 / TOEIC 600 at least.

         - The language proficiency certificate must remain valid during the then-current selection period.

          - Please note that each exchange university's language proficiency requirements might differ from year to year.

   c) Applicants must have good academic grades and no record of misconduct.

3. Application

    (1) Online application: Click HERE

         Application period: November 6, 2024, 9:00 AM - November 26, 2024, 5:00 PM  (The application portal will close on November 26, 2024, 5:00 PM).

    (2) Required Documents

	Application Documents	Note:
1	Fill in the application form Upload the personal recently taken photo Upload a copy of ID, passport, or ARC Upload a copy of Student ID Card	* "Language test result" column: please fill in the test type & score. (English Proficiency Test Score Conversion Table) * Make sure that the information of Email and phone no. are correctly provided.
2	Upload the Official Academic Transcript	(1) One original Official Transcript of Academic Record of each year of undergraduate or master study (available at the Office of Academic Affairs). (2) Students from 1st year of master level, please submit the transcript of bachelor period; students from 1st year of bachelor level, please submit the transcript of senior high school period; (3) Students submitting transcript reports issued by a university other than NSYSU are required to ask the alma to annotate the average rankings in the class (e.g. ranking 3rd/58 students in the class). Transcripts issued by NSYSU do not require ranking annotation
3	Upload a copy of Language proficiency * Students failing to provide English / Japanese proficiency are not eligible to apply.	Provide a copy of English proficiency.  Test taken should be after March 1, 2023 * English proficiency:  provided scores should meet the requirement of partner universities; if one does not demand for any, students shall meet the basic English requirement of NSYSU: TOEFL iBT score of 60 (or IELTS score of 5.0, or TOEIC score of 600) at least.
4	Upload Supporting documents Download Blank Form	* No score will be given for this section if no supporting documents are provided. * Proof of awards in academics or competitions, certificate or photos of volunteer services, proof of participation in student clubs, etc. The proofs from the high school period may include.
5	Upload Study plan Download Blank Form	* No score will be given for this section if a study plan is not provided.
6	Exchange destination preference form Download Blank Form-undergraduate Download Blank Form-graduate  (updated on Nov.20)	* Reference: University-wide, College of Management  (updated on Nov.20) * Applicants are advised to visit the websites of universities offering exchange programs, and read closely the information about each university: a) whether courses match your study plan; b) make sure to meet the language requirement. * The order of the priorities is unchangeable after submission to OIA. Applicants are strongly advised to consider carefully before prioritizing the universities of choice.

 (3) Application Deadline: November 26, 2024, 5:00 PM (The application portal will close on November 26, 2024, 5:00 PM ).

• The application is only considered successfully submitted when the system displays 'Under Review' after clicking 'Submit.

• Please ensure the submission is completed by 5:00 PM on November 26." Late submissions will not be accepted.

   （四）Online Application Review and Correction Period:  November 27-29, 2024, 5:00 PM

             Please monitor your application status regularly during this period. Below are the possible statuses and their meanings:

• Under Review: Your application has been successfully submitted and is currently being reviewed by OIA.

• To be Corrected: Your application requires corrections. Please make the necessary updates before the deadline. 

• Completed: Your application has been reviewed, and no further corrections are needed. please await the Selection Results.

       Make sure to complete any required corrections by 5:00 PM on August 29, 2024, as late submissions will not be accepted

4. Duration of Exchange

The departure time may start from September 2025 or January 2026; 

The exchange period may be one semester or one academic year (2 semesters), depending on the regulations of each partner university

The departure time and the exchange period are unchangeable after the priority list is submitted.

 

5. Qualification for Each Exchange University

(1) Please do check the information of each exchange university provided above before submitting application documents.

(2) The intake number for the exchange programs will vary each semester/academic year. Please apply according to the announcements made each year. In the cases of intake number changes, please refer to the announcements made on our website.

 

6. Selection Process and Result Announcement

Review:

(1) Preliminary Review: The Office of International Affairs (OIA) shall appoint 2 faculty members from different colleges who have experience in international exchanges to serve on the Preliminary Review Commitee.

(2) The total score is composed of four evaluation factors: (1) Academic performance: 30% (based on class ranking in the past academic year); (2) language proficiency: 40%; (3)Study plan: 20%, (4) supporting documents: 10%.

Results:

(1) Selection Result Announcement: The primary selection result will be announced during the 2nd week of January 2025. The admitted students must submit either the "Admission Consent Letter" or the "Withdrawal Statement" before the deadline. Those who (1) agree on the choice or (2) wait for an available position as a reserved candidate for a different university according to their given order, shall submit the "Admission Consent Letter". Students who are not satisfied with their choice and decide to decline admission must submit the "Withdrawal Statement". The admitted students forfeiting at this stage can apply for the second round of selection in May or the exchange selection for the next academic year held by OIA.

(2) 2nd stage of selection results will be announced after vacancies are filled by candidates on the waiting list. The students on the waiting list must submit either the "Admission Consent Letter" or "Withdrawal Statement" before the deadline. Students forfeiting at this stage can apply for the second round of selection in May or the exchange selection for the next academic year held by OIA.

(3) Applicants who are eligible but were not admitted due to the insufficient number of preferences, can re-submit Exchange Destination Preference Form based on vacancies.

(4) the final selection result will be announced around the end of January. please note that Students forfeiting after the final selection result will also lose their eligibility to participate in future OIA exchange programs.

(5) Nationals of Taiwan (Republic of China) shall be given priority in the final list of students recommended for the program.

 

7. Obligations of Students Attending Overseas Exchange Programs

(1) Before going abroad, exchange students should purchase necessary overseas insurance (including accident, travel, medical treatment insurance, etc.) that covers their entire overseas stay.

(2) Exchange students should take and pass at least two courses (one of which should be a subject course related to the student's major at NSYSU) each semester during their exchange period.

(3) Upon departure, Taiwanese students must update their travel status with the Bureau of Consular Affairs, Ministry of Foreign Affairs. at its website (https://www.boca.gov.tw/).

(4) Students are required to maintain close contact with their family members and the OIA throughout the exchange period. They must report their safety status to the OIA at the beginning, in the middle, and at the conclusion of each semester (term). Students must ensure that their email addresses on file with NSYSU are valid, as the university will forward all pertinent messages or bulletins to them via email. Students are advised to check their inbox regularly so as not to miss any important message

(4) After returning to Taiwan, exchange students should submit a report of their overseas experience (in both Chinese and English; however, only the Chinese version is required from students exchanging to China) to be uploaded to the OIA's website for public view. Also, students are expected to share their experience in promotion activities held by the OIA

(5) Upon completion of the exchange, students will be given a due date by which they must submit a report on their exchange experience. The report shall be written in Chinese for those who went to China on exchange and in both Chinese and English for all other countries. These reports will be made available on the OIA website as references. Students are encouraged to participate in on-campus events organized by the OIA to promote exchange programs.

(6) If for any reason an exchange student must shorten or extend the exchange period, a request must be duly submitted to and approved by their department/institute, the OIA, and the exchange university.

(7) Exchange students are required to re-register at NSYSU upon completion of the exchange program. They may sign a power of attorney to entrust a third-party to complete the necessary procedures for them if they are unable to do so in person. if for any reason a student is unable to return to the university by the registration period for the subsequent semester, a written statement as well as a signed affidavit to that effect must be duly submitted to the OIA to absolve the university from any liability for the student's personal safety.

(8) Exchange students who duly perform the aforementioned obligations prior to, during, and upon completion of the exchange shall be issued the Certificate of Exchange by the OIA. Students who fail to perform these obligations shall not receive the sad certificate.

 

8. Other notes

(1) Students officially become an exchange student at the university once an admission notification is received.

(2) All students accepted to participate in outgoing exchange programs are required to apply for visas, select courses, apply for transfer of credits, purchase flight tickets, take insurance for overseas stay, and acquire information about the host countries on their own.

(3) Some of the partner universities do not guarantee dormitory accommadation, but will provide housing information for students to make their accommodation arrangements.

(4) Must be full-time, matriculated students in NSYSU during the exchange period. Suspension or Withdrawal from NSYSU during the exchange period is not accepted.

(5) Applicants who fail to submit language certificate(s) are ineligible for the program.

 

Maxine Hsu

 

Division of Student Exchange, Office of International Affairs,

E-mail: oia.outbound@mail.nsysu.edu.tw

Tel: +886-7-525-2000 ext. 2243 

Address: Room #AD2004, No.70, Lien-hai Rd., Kaohsiung City, 80424, Taiwan