2024-2025 To JAPAN Outgoing Exchange Program Brochure
1. Definition of Exchange Student
"Exchange students" refer to students that:
a) have passed the international exchange student selection process of NSYSU;
b) are then nominated by the Office of International Affairs (OIA) to the exchange universities; and
c) have been granted admission by the exchange universities.
Exchange students study one or two semesters at the exchange university while paying tuition and fees at NSYSU.
2. Qualifications
a) AppLIcants must be NSYSU's first to fourth-year undergraduate or first to second-year master students. Students in their deferred graduation years or who have been admitted as working professionals are not eligible to apply.
b) Applicants must have passed the minimum language certification threshold and meet the language proficiency requirements of the exchange university, as detailed below:
- Applicants must pass the minimum language certification threshold: TOEFL iBT 60 / IELTS 5.0 / TOEIC 600 at least OR JLPT 5 at least.
- The language proficiency certificate must remain valid during the then-current selection period.
- Please note that each exchange university's language proficiency requirements might differ from year to year.
b) Applicants must have good academic grades and no record of misconduct.
3. Application
(1) Online application
- Application period: from 9:00 am (Fri.) 25th August, 2023 till 5:00 pm (Thur.) 7th Septemper, 2023 (lDocuments submitted after the deadline will not be accepted.).
- To fulfill the application process, applicants should complete BOTH the online application and submit all the paper document before the deadline to Ms. Maxine Hsu of OIA (Room #2004, 2nd floor of Admin. building).
(2) Document to submit (please placed in the following order, binding is not necessary):
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Application Documents | Note: |
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1 |
Application Form & Check list |
* "Language test result" column: please fill in the test type & score. (English Proficiency Test Score Conversion Table) * Make sure to the information of Email and phone no. are correctly provided. After completing the form, * Print out in A4 size * Attach a personal recent taken photo on the applicaiton form * Attach copies of ID and Student ID card |
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2 |
Official AcademicTranscript |
(1) One original Official Transcript of Academic Record of each year of undergraduate or master study (available at the Office of Academic Affairs). (2) Students from 1st year of master level, please submit the transcript of bachelor period; students from 1st year of bachelor level, please submit the transcript of senior high school period; (3) Students submitting transcript reports issued by a university other than NSYSU are required to ask the alma to annotate the average rankings in the class (e.g. ranking 3rd/58 students in the class). Transcripts issued by NSYSU do not require ranking annotation |
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3 |
Language proficiency * Students failing to provide English proficiency are not eligible to apply. |
Provide the original copy (for verification) and photocopy of English proficiency. English test taken should be within the last two years: for Spring 2024 intake: afterr April 1, 2022 for Fall 2024 intake: after September 1, 2022 * English proficiency: provided should meet the requirement from partner universities; if one do not demand for any, student shall meet the basic English requirement of NSYSU: TOEFL iBT score of 60 (or IELTS score of 5.0, or TOEIC score of 600) at least. * Japanese proficiency: provide JLPT 5 at least and meet the requirement from partner universities. |
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4 |
Supporting documents
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* No score will be given for this section if no supporting documents are provided. * print out in A4 size with a photocopy of all the supporting documents related. * Proof of awards in academic or competitions, certificate or photo in volunteer services, proof of participation in student club etc. The proofs from the high school period may include. |
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5 |
Study plan |
* No score will be given for this section if a study plan is not provided. * The study plan may include the following topics: a). a brief description of courses plan to take during the exchange period; b). how this institution/university will help you to achieve your study period goals. |
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6 |
Exchange destination preference form final update: Sept. 4 |
* Reference: please Download (final update: Sept. 4) * Applicants are advised to visit the websites of universities offering exchange programs, and read closely the information about each university: a) whether courses match your study plan; b) make sure to meet the language requirement. * The order of the priorities is unchangeable after submission to OIA. Applicants are strongly advised to consider carefully before prioritizing the universities of choice. |
4. Duration of Exchange
The departure time may star from April 2024 or September 2024;
The exchange period may be one semester or one academic year (2 semesters), depending on the regulations of each partner universities.
The departure time and the exchange period are unchangeable after the priority list is submitted.
5. Qualification for Each Exchange University
(1) Please do check reference information of each exchange university provided above before submitting application documents.
(2) The intake number for the exchange programs will vary each semester/academic year. Please apply according to the announcements made each year. In the cases of intake number changes, please refer to the announcements made on our website.
6. Selection Process and Result Announcement
Review:
(1) Preliminary Review: The Office of International Affairs (OIA) shall appoint 2 faculty members from different colleges who have experience in international exchanges to serve on the Preliminary Review Commitee.
(2) The total score is composed of four evaulation factors: (1) Academic performance : 30% (based on class ranking in the past academic year); (2) language proficiency : 40%; (3)Study plan: 20%, (4) supporting documents: 10%.
Results:
(1) Selection Result Announcement: The primary selection result will be announed around end of September. The admitted students must submit either the "Admission Consent Letter" or the "Withdrawal Statement" before the deadline. Those who (1) agree on the choice or (2) wait for an available position as a reseave candidate for a different university according to their given order, shall submit the "Admission Consent Letter". Thsoe who are unsatisfied with the choice and decide to forfeit, shall submit "Withdrawal statement". The admitted students forfeiting at this stage can apply the second round of selection in May or the exchange selection for next academic year held by OIA.
(2) 2nd stage of selection resutls will be announced after vacancies will be filled by candidates on the waiting list. The students on the waiting list must mubmit either the "Admission Consent Letter" or "Withdrawal Statement" before the deadline. Students forfeiting at this stage can apply the second round of selection in May or the excahnge selection for next academic year held by OIA.
(3) Applicants who are eligible but were not admitted due to insufficient number of preferences, can re-submit Exchange Destination Preference Form based on vacancies.
(4) Final selection result will be announced around in the end of January. please note that Students forfeiting after final selection result will be also forfeiting their rigths for participation in future OIA exchange programs.
(5) Nationals of Taiwan (Republic of China) shall be given priority in the final list of students recommended for the program.
7. Obligations of Students Attending Overseas Exchange Programs
(1) Before going abroad, exchange students should purchase necessary overseas insurance (including accident, travel, medical treatment insurance, etc.) that covers their entire overseas stay.
(2) Exchange students should take and pass at least two courses (one of which should be a subject course related to the students' major at NSYSU) each semester during their exchange period.
(3) Upon departure, taiwanese students much update their travel status with the Bureau of Consular Affairs, Ministry of Foreign Affairs. at its website (https://www.boca.gov.tw/).
(4) Students are required to maintain close contact with their family members and the OIA throughout the exchange period. They must report their safety status to the OIA at the beginning, in the middle, and at the conclusion of each semester (term). Students must ensure that their email addresses on file with NSYSU are valid, as the university will forward all pertinent messages or bulletins to them via email. Students are advised to check their inbox regularly so as not to miss any important message
(4) After returning to Taiwan, exchange students should submit a report of their overseas experience (in both Chinese and English; however, only Chinese version is required from students exchanging to China) to be uploaded to the OIA's website for public view. Also, students are expected to share their experience in promotion activities held by the OIA
(5) Upon completion of the exchange, studetns will be given a due date by which they must submit a report on their exchange experience. The report shall be written in Chinese for those who went to China on exchange and in both Chinese and English for all other countries. These reports will be made available on the OIA website as references. Students are encouraged to participate in on-campus events orgainized by the OIA to promote exchange programs.
(6) If for any reason an exchange student must shorten or extend the exchange period, a request must be duly sumitted to and approved by their department/institute, the OIA, and the exchange university.
(7) Exchange students are required to re-register at NSYSU upon completion of the exchange program. They may sign a power of attorney to entrust a third-party to complete the necessary procedures for them if they are unable to do so in person. if for any reason a student is unable to return to the university by the registration period for the subsequent semester, a writeen statement as well as a signed affidavit to that effect must be duly submitted to the OIA to absolve the university from any liability for the student's personal safety.
(8) Exchange students who duly perform the aforementioned obligations prior to, during, and upon completion of the exchange shall be issued a Cerfiticate of Exchange by the OIA. Students who fail to perform these obligations shall not receive the sad certificate.
8. Other notes
(1) Students officially become an exchange student at the university once an admission notification is received.
(2) All students accepted to participate in outgoing exchange programs are required to apply for visas, select courses, apply for transfer of credits, purchase flight tickets, take insurance for overseas stay, and acquire information about the host countries on their own.
(3) Some of the partner universities do not guarantee of dormitory, but will provide housing information for students to make their accommodation arrangements.
(4) Must be full-time, matriculated students in NSYSU during exchange period. Suspension or Withdrawal from NSYSU during exchange period is not accepted.
(5) Applicants who fail to submit language certificate(s) are ineligible for the program.
Maxine Hsu
Division of Student Exchange , Office of International Affairs,
E-mail: oia.outbound@mail.nsysu.edu.tw
Tel: +886-7-525-2000 ext. 2243
Address: Room #AD2004, No.70, Lien-hai Rd., Kaohsiung City, 80424, Taiwan