1. Definition of Overseas Exchange Student

   The term ‘‘overseas exchange students’’ herein refers to the University’s students participating in an exchange program under a collaboration agreement or memorandum of understanding (MOU) signed between the University and a partner university.

2. Qualifications 

    Applicants shall meet the following requirements:

   a) Applicants shall be a bachelor’s student from the first to the fourth year or a master’s student in their first or second year, excluding those extending their studies or enrolled in an in-service master’s program.

   b) Language Proficiency Requirements: Applicants must providce either a Japanese Language Proficiency Test (JLPT) at N5 level or above, or one of the following English proficiency  test scores:

1. TOEFL- iBT: 60 or above
2. IELTS: 5.0 or above
3. TOEIC: 600 or above
4. Cambridge English Test: PTE 154 or above
5. Duolingo English Test: 80 or above
6. BESTEP (BEST Test of English Proficiency): listening and reading 170 or above

Note:
1. English Proficiency test scores must be from a test taken on or after September 1, 2023.

2. Applicants must also meet the specific language requirements of the exchange universities they apply to.

   c) Applicants must have good academic grades and no record of misconduct.

3. Application

    (1) Online application: Click HERE

         Application period: August 12 ,2025, 9:00 AM - August 19, 2025, 5:00 PM  (The application portal will close at August 19, 2025, 5:00 PM).

    (2) Required Documents

	Application Documents	Note:
1	Fill in the application form Upload a the personal recent taken photo Upload a copy of ID / passport / ARC Upload a copy of Student ID Card	* "Language test result" column: please fill in the test type & score. (English Proficiency Test Score Conversion Table) * Make sure to the information of Email and phone no. are correctly provided.
2	Upload the Official Academic Transcript	Please upload your official transcript from NSYSU. - If you don't have NSYSU transcript, please upload the official transcript from your previous degree level or previous institution. For transcripts not issued by NSYSU, class ranking must be officially annotated by the previous institution in advance. - First- year master's studnets, regardless of whether you have a NSYSU transcript, must also upload your undergraduate transcript.
3	Upload a copy of Language proficiency * Students failing to provide English / Japanese proficiency are not eligible to apply.	Provide a copy of English or Japanese proficiency.  Test taken should be on or after September 1, 2023.
4	Upload Supporting documents Download Blank Form	* No score will be given for this section if no supporting documents are provided. * Proof of awards in academic or competitions, certificate or photo in volunteer services, proof of participation in student club etc. The proofs from the high school period may include.
5	Upload Study plan Download Blank Form	* No score will be given for this section if a study plan is not provided.
6	Exchange destination preference form Download Blank Form  available on August 8	* Reference: please Download available on August 8  * Applicants are advised to visit the websites of universities offering exchange programs, and read closely the information about each university: a) whether courses match your study plan; b) make sure to meet the language requirement. * The order of the priorities is unchangeable after submission to OIA. Applicants are strongly advised to consider carefully before prioritizing the universities of choice.

 (3) Application Deadline: August 19th, 2025, 5:00 PM (The application portal will close at August 19th, 2025, 5:00 PM ).

• The application is only considered successfully completed/uploaded when the system displays 'Under Review' after clicking 'Submit.

• Please ensure the submission is completed by 5:00 PM on August 19th." Late submission will not be accepted.

(4) Online Application Review and Correction Period:  August 20 ,2025, 9:00 AM - August 21, 2025, 5:00 PM

             Please monitor your application status regularly during this period. Below are the possible statuses and their meanings:

•  "Under Review" : Your application has been successfully submitted and is currently being reviewed by OIA.

• "To be Corrected" : Your applicaiton requries corrections. Please make the necessary updates before the deadline. 

• "Completed": Your application has been reviewed, and no further corrections are needed. please wait for the selection results.

       Make sure to complete any required corrections by 5:00 PM on August 21, 2025, as late submissions will not be accepted

4. Duration of Exchange

The departure time may start from April 2026 or September 2026; 

The exchange period may be one semester or one academic year (2 semesters), depending on the regulations of each partner universities.

The departure time and the exchange period are unchangeable after the priority list is submitted.

 

5. Qualification for Each Exchange University

(1) Please do check reference information of each exchange university provided above before submitting application documents.

(2) The intake number for the exchange programs will vary each semester/academic year. Please apply according to the announcements made each year. In the cases of intake number changes, please refer to the announcements made on our website.

 

6. Selection Process and Result Announcement

Review:

(1) Preliminary Review: The Office of International Affairs (OIA) shall appoint 2 faculty members from different colleges who have experience in international exchanges to serve on the Preliminary Review Commitee.

(2) The total score is composed of four evaulation factors: (1) Academic performance : 30% (based on class ranking in the past academic year); (2) language proficiency : 40%; (3)Study plan: 20%, (4) supporting documents: 10%.

Results:

(1) Selection Result Announcement: The primary selection result will be announed around middle of September. The admitted students must submit either the "Admission Consent Letter" or the "Withdrawal Statement" before the deadline. Those who (1) agree on the choice or (2) wait for an available position as a reseave candidate for a different university according to their given order, shall submit the "Admission Consent Letter". Thsoe who are unsatisfied with the choice and decide to forfeit, shall submit "Withdrawal statement". The admitted students forfeiting at this stage can apply the second round of selection in May or the exchange selection for next academic year held by OIA.

(2) 2nd stage of selection resutls will be announced after vacancies will be filled by candidates on the waiting list. The students on the waiting list must mubmit either the "Admission Consent Letter" or "Withdrawal Statement" before the deadline. Students forfeiting at this stage can apply the second round of selection in May or the excahnge selection for next academic year held by OIA.

(3) Applicants who are eligible but were not admitted due to insufficient number of preferences, can re-submit Exchange Destination Preference Form based on vacancies.

(4) Final selection result will be announced around in the end of January. please note that Students forfeiting after final selection result will be also forfeiting their rigths for participation in future OIA exchange programs.

(5) Nationals of Taiwan (Republic of China) shall be given priority in the final list of students recommended for the program.

 

7. Obligations of Students Attending Overseas Exchange Programs

(1) Before going abroad, exchange students should purchase necessary overseas insurance (including accident, travel, medical treatment insurance, etc.) that covers their entire overseas stay.

(2) Exchange students should take and pass at least two courses (one should be a professional course) each semester during their exchange period.

(3) Upon departure, taiwanese students much update their travel status with the Bureau of Consular Affairs, Ministry of Foreign Affairs. at its website (https://www.boca.gov.tw/).

(4) Students are required to maintain close contact with their family members and the OIA throughout the exchange period. They must report their safety status to the OIA  within the stipulated timeframe. Students must ensure that their email addresses on file with NSYSU are valid, as the university will forward all pertinent messages or bulletins to them via email. Students are advised to check their inbox regularly so as not to miss any important message

(4) After returning to Taiwan, exchange students should submit a report of their overseas experience (in both Chinese and English; however, only Chinese version is required from students exchanging to China) to be uploaded to the OIA's website for public view. Also, students are expected to share their experience in promotion activities held by the OIA

(5) Upon completion of the exchange, studetns will be given a due date by which they must submit a report on their exchange experience. The report shall be written in Chinese for those who went to China on exchange and in both Chinese and English for all other countries. These reports will be made available on the OIA website as references. Students are encouraged to participate in on-campus events orgainized by the OIA to promote exchange programs.

(6) If for any reason an exchange student must shorten or extend the exchange period, a request must be duly sumitted to and approved by their department/institute, the OIA, and the exchange university.

(7) Exchange students are required to re-register at NSYSU upon completion of the exchange program. They may sign a power of attorney to entrust a third-party to complete the necessary procedures for them if they are unable to do so in person. if for any reason a student is unable to return to the university by the registration period for the subsequent semester, a writeen statement as well as a signed affidavit to that effect must be duly submitted to the OIA to absolve the university from any liability for the student's personal safety.

(8) Exchange students who duly perform the aforementioned obligations prior to, during, and upon completion of the exchange shall be issued a Cerfiticate of Exchange by the OIA. Students who fail to perform these obligations shall not receive the sad certificate.

 

8. Other notes

(1) Students officially become an exchange student at the university once an admission notification is received.

(2) All students accepted to participate in outgoing exchange programs are required to apply for visas, select courses, apply for transfer of credits, purchase flight tickets, take insurance for overseas stay, and acquire information about the host countries on their own.

(3) Some of the partner universities do not guarantee of dormitory, but will provide housing information for students to make their accommodation arrangements.

(4) Must be full-time, matriculated students in NSYSU during exchange period. Suspension or Withdrawal from NSYSU during exchange period is not accepted.

(5) Applicants who fail to submit language certificate(s) are ineligible for the program.

 

Maxine Hsu

 

Division of Student Exchange , Office of International Affairs,

E-mail: oia.outbound@mail.nsysu.edu.tw

Tel: +886-7-525-2000 ext. 2243 

Address: Room #AD2004, No.70, Lien-hai Rd., Kaohsiung City, 80424, Taiwan